Successfully moving your IT systems can be extremely difficult and much more time consuming than you realize. Take a look at our suggested timeline below for your IT move planning. Make sure to mark these dates on a calendar so you don’t miss a step!
180 Days Before Move
Meet with your IT team or specialist and discuss the risk assessment for all data sources. Make sure you have a full inventory of where all your company’s vital information is stored.
170 Days Before Move
Meet with IT vendor and/or IT staff to review data storage inventory and develop a backup plan for your data. Also do a software risk assessment along with reviewing all passwords and the security of your information.
160 Days Before Move
Develop a hardware risk assessment or contingency plan. What happens if the truck transporting your computer hardware gets into an accident—how long can your business survive until you replace the lost, damaged or destroyed hardware? It’s important to have a backup plan in the event of an IT emergency.
150 Days Before Move
Unfortunately, not all backups are 100% perfect. Make sure your IT team does a complete backup and test restore several months before the move. Running through a complete backup and restore is like a fire drill for your IT systems.
140 Days Before Move
Establish a plan for relocating hardware. Decide exactly how your hardware will be moved. Will your moving team take the computers? Will you have an IT Relocation Specialist take care of the transportation? You may even want to consider transporting the most vital computers yourself.
130 Days Before Move
Consider hiring an IT Relocation Specialist. Get quotes from IT Relocation companies that can move hardware and set everything up in the new location. Make sure to check their references or read online reviews. Most importantly, make sure they are insured, and their staff is certified and experienced.
120 Days Before Move
Contact your insurance broker to investigate business interruption insurance. If there is a major issue that derails your business (such as if your IT moving truck has an accident) you need to find out how you will be covered.
90 Days Before Move
Practice makes perfect. Perform another backup and restore.
80 Days Before Move
Establish and review your hardware security plan with staff. At this point you should also have chosen your IT Relocation Specialists, so include them in creating a security plan. Since they have experience relocating IT equipment, they will likely have valuable input.
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