If you’re moving your office, one of the most important service providers to have on your side is a commercial moving company. Once all of your furniture and valuable equipment is packed up and ready to be transported, the future of your company is in the movers’ hands. The last thing you want on your mind is the question, “Did I make the right choice?”
Get started 90 days before your office move
The most important step is to act early. 90 days prior to your move, research moving company vendors that might be right for the job. Keep in mind that moving companies specializing in residential moves are typically not good candidates for relocating a business, particularly a larger organization. Experienced commercial movers are often in high demand. Starting early gives you the time to be choosy about the moving company you select, whereas waiting until the last minute will limit your options.
Choosing an office moving company
It may seem obvious, but ask some questions to make sure your moving company has a reliable and well-trained staff. Some less reputable moving companies use unskilled workers who may make costly mistakes. A key question to ask is, “Can I meet the person who will supervise the business move?” Meeting the move supervisor will give you some idea of whether or not the moving company staff will be held to a high standard during the move. Also, ask for references from the moving companies you are considering. You’ll want references from commercial moves similar in size and scope to your own. Finally, look into BBB accreditation, industry affiliations, memberships, and a commitment to continuing education. Organizations such as the International Office Moving Institute (IOMI®) offer training programs and continuing education for moving companies that specialize in office moves. Your commercial movers should keep themselves abreast of current innovations and best practices for moving an office. Organizations like IOMI® offer great resources for both commercial movers and their clients.
Cost of moving an office
The first person you’ll typically make contact with when searching for an office moving company is the sales rep. An easy tip for determining if a sales rep is trustworthy: good reps tend to give a higher quote, not only because they want to bring their company's best resources to the table, but because they are honest about the costs you should expect. If a quote sounds too good to be true, it probably is; “cheaper” office moving companies may add on unanticipated expenses down the road or worse, cut corners to get in under budget.
Other hidden costs you should consider: the expense of broken equipment or injured workers. Be sure you are clear on the insurance coverage and claims procedure of each office moving company you are considering. You want to make sure that your office materials are protected, even if that means purchasing additional insurance.
Finding the right moving company is one of the most critical steps to a successful office relocation, though it is too often left until the last minute. Getting started early and being aware of the most important attributes of an experienced and trustworthy office moving company is essential to a well-planned business move.