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25
Nov
2

How to Choose an Office Moving Company

Posted by on in Move Management
truck

If you’re moving your office, one of the most important service providers to have on your side is a commercial moving company. Once all of your furniture and valuable equipment is packed up and ready to be transported, the future of your company is in the movers’ hands. The last thing you want on your mind is the question, “Did I make the right choice?”

Get started 90 days before your office move

The most important step is to act early. 90 days prior to your move, research moving company vendors that might be right for the job. Keep in mind that moving companies specializing in residential moves are typically not good candidates for relocating a business, particularly a larger organization. Experienced commercial movers are often in high demand. Starting early gives you the time to be choosy about the moving company you select, whereas waiting until the last minute will limit your options.

Choosing an office moving company

It may seem obvious, but ask some questions to make sure your moving company has a reliable and well-trained staff. Some less reputable moving companies use unskilled workers who may make costly mistakes. A key question to ask is, “Can I meet the person who will supervise the business move?” Meeting the move supervisor will give you some idea of whether or not the moving company staff will be held to a high standard during the move. Also, ask for references from the moving companies you are considering. You’ll want references from commercial moves similar in size and scope to your own. Finally, look into BBB accreditation, industry affiliations, memberships, and a commitment to continuing education. Organizations such as the International Office Moving Institute (IOMI®) offer training programs and continuing education for moving companies that specialize in office moves. Your commercial movers should keep themselves abreast of current innovations and best practices for moving an office. Organizations like IOMI® offer great resources for both commercial movers and their clients.

Cost of moving an office

The first person you’ll typically make contact with when searching for an office moving company is the sales rep. An easy tip for determining if a sales rep is trustworthy: good reps tend to give a higher quote, not only because they want to bring their company's best resources to the table, but because they are honest about the costs you should expect. If a quote sounds too good to be true, it probably is; “cheaper” office moving companies may add on unanticipated expenses down the road or worse, cut corners to get in under budget.

Other hidden costs you should consider: the expense of broken equipment or injured workers. Be sure you are clear on the insurance coverage and claims procedure of each office moving company you are considering. You want to make sure that your office materials are protected, even if that means purchasing additional insurance.

Finding the right moving company is one of the most critical steps to a successful office relocation, though it is too often left until the last minute. Getting started early and being aware of the most important attributes of an experienced and trustworthy office moving company is essential to a well-planned business move.

moverslogo
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14
Oct
2

Today’s Most Popular Logo Design Elements

Posted by on in Office Design
logoss

 

by Brooke Hoffman

When you are going through an office relocation, you have to look beyond moving boxes and new furniture. It is an ideal opportunity to give your whole company an upgrade. Take a look at your office and its image; when was the last time you updated your logo? By redesigning this one little aspect, you can really give your company and its branding a huge push forward. Logo designs come and go, but we have always heard the notion that whatever design you choose, make sure it looks good on a shirt. It appears many companies adhere to this wisdom, because at Rush Order Tees we have seen a lot of customized business apparel with plenty of company logos. We have found that there are three main components to logo design—color, font, and design. Here are the top three most popular elements of each component.

Color

While one’s first response to the color blue may be sadness, the design world sees it very differently. Each shade of blue gives a different connotation and all of them work for providing the perfect tone for your branding platform. Dark blues evoke a strong reliable feeling, which may be why most of us at one time worked part-time wearing a blue polo shirt. Consumers see lighter blue hues as calm and soothing, which leads to trust.

Stylistically, red makes design really pop. It is a strong, vibrant color that is known to represent happiness and prosperity. We associate a red carpet with celebrities and VIPs; like a stop light, it makes you stop and take notice. Be warned not to overuse this hue; red also represents anger and warning signs. Black is considered a neutral color that is associated with power and gives designs an elegant or formal flair—it’s not called a black tie event for nothing. Using black in logo design also makes it the easiest and most affordable to reproduce.

Yellow is a very versatile color. Bursts of bright yellow evoke happiness and sunshine, while lighter tones are calming and welcoming. On the other hand, darker tones like gold or tan look more traditional and will resonate with consumers looking for longevity or permanency.

Fonts

A sans serif font is a very straight typeface that does not have extra lines on the tips of each letter. These little additions, more commonly known as serifs, are found on more academic fonts like Times New Roman. Due to its clean structure and streamline design, it has become the default font for web-based writing.  YouTube, Hulu, and Facebook are well-known sans serif font logos.

Helvetica is a specific sans serif font that has been around since 1957 and even has its own documentary. At the time it was created, many companies featured more stylized fonts and the sleek design of Helvetica stood out. It was a strong, minimalistic design, so the text stood out and the message was clearer. Think about the clean lines of Helvetica on logos for companies such as Crate and Barrel, Jeep, or American Apparel.

While Sans Serif fonts are dominating the design world, serifs are still holding strong. For example Slab Serifs are a popular choice, featuring thicker-than-normal serifs. These serifs are strong and sometimes exaggerated to add a graphic element to the typeface. The stylistic natures of this font have led to the design of popular logos such as Honda, the former Yahoo design, and the NFL logo.

Icon vs. Text Design

The combination of icons and text is the most natural way to begin a logo. A solid logo design needs to tell a consumer who you are, what your branding image is, and what you’re selling. But you don’t always have to spell it out for consumers; simple additions like the Windows in the Microsoft logo connect and create a simple combination logo. Even Amazon’s simple smile line between the A and the Z relay a distinct message.

As fonts are becoming simpler and design is becoming more practical, many companies are relying on simple font-based designs. Functionality is one of the most important aspects of this shift. Between social networks, promotional materials, and product information, companies are finding they need to be able to easily recreate a design to fit a variety of platforms. A simple font design can easily fit on a Google+ icon, a pen, a folder, or a t-shirt. Also, going low key also keeps the design inexpensive to print as most companies will charge per color for printing a logo on promotional material. It is also recommended that logos easily be recognizable in black and white as they are in color; type-face designs can easily do just that.

If you are as lucky as Apple and Nike, you can find an image that supports your brand without saying a word. But the iconic imagery that goes behind creating a design that speaks without saying a word can ensure your brand is imprinted into the minds of your consumers. In an image-driven society, design-based logos can easily go viral and help build the company image. Think about Custom Ink’s mascot Inky; the octopus is brightly colored and happy looking, which connects with the fun community vibe the company projects onto their website. The style and colors all are incorporated into the website and promotional designs, creating a seamless branding image.

 

Brooke Hoffman is the Marketing Web Content Writer for customized apparel companies Rush Order Tees and Printfly.com. Her work has also been featured on Phillymag.com, The South Philadelphia Review, The Philadelphia Real Estate Blog, and Patch.com.

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08
Jul
5

The good, the bad, and the weird: office design tips to boost productivity

Posted by on in Office Design
Employee Engagement

 

As you plan your office move you, productivity should be forefront in your mind. What aspects of your new office design can actually boost the productivity of your staff and improve your overall company? Well as it turns out there are some fairly simple yet offbeat ways to keep your staff focused at work.

Let’s start with the good. You know those beautiful summer days where you’re stuck in front of the computer, typing away expense reports, and all you can think about is the ocean waves and how ridiculous it is that you aren’t splashing away in them right now? Well, that’s a pretty productive-killing distraction, and it’s all because of a window and its enticing view. One easy way around this distraction, short of eliminating windows all together, is simply angling workstations away from windows to increase employee focus. An even better solution, which will excite employees, is allowing some leniency with hours on beautiful summer days with the understanding that on rainy days, an extra hour or so is expected.

Designing enclosed, quiet spaces is also ideal for more focused, individual work. As we have mentioned in previous blogs, you don’t need to spend a lot of money building new walls and conference rooms. A few simple cubbies or quiet corners can do wonders for your team’s output. Create a workspace similar to a library, where there are plenty of private areas for quiet work but also a few areas where groups can gather and discuss. Creating specialized spaces like this in your design will have a huge impact on how employees work.

Now let’s move to the weird. Two separate studies, led by University of Virginia and Hiroshima University, found evidence to support that viewing cute images actually increases output and alertness when working. Fine motor skills increased significantly in the University of Virginia study, while Hiroshima University’s study found that after viewing baby animal images, people took greater mental care while completing tasks. That’s right; stockpile all those adorable kitten and puppy calendars, and make sure your staff is on their game!

Finally, saving the worst for last, designing a completely open office will hurt your company’s productivity. Open floor plans are the biggest craze in office design right now because they save a lot on fit-out costs and can reduce square footage needs. Aside from those monetary benefits, many designers claim that open offices encourage greater collaboration and innovation, which result in a better quality of work from employees. While this is true to some degree, open offices also tend to be noisy and distracting. According to sound expert Julian Treasure, open offices can reduce productivity by 66% due to increased noise levels. This design is not ideal for individual and focused work, and will ultimately hurt your company’s bottom line.

Ultimately, whether or not you choose to implement any of these office design tips, you need to understand how your employees work, and how that work can be improved by design. This could be a simple as moving the copier to a more central location or installing a better projector in the conference room. Don’t follow the trends, thinking a ping pong table will solve your employee engagement issues. Find out what your employees need first, and an awesome design will follow!

Resources:

http://www.inc.com/magazine/201304/issie-lapowsky/get-more-done-optimize-your-space.html?nav=pop

http://www.inc.com/margaret-heffernan/problem-with-open-office-plans.html

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01
Jul
3

The Downfall of the Open Office and How it Affects Your Office Design

Posted by on in Office Design

Back in December, we discussed whether open offices are leading the way in innovative office design or do they create distractions for employees? With the latest survey from global office design firm Gensler, it turns out that the latter rings true. With increased noise and unvaried work environments, open office spaces, which make up 70% of office space in the U.S., do not allow for the variety of work employees need throughout the day.

The mission of the open office space is to increase collaboration and spontaneous meetings among employees in different departments. These chance meetings and collaborations can help create more innovative services and products while motivating employees. Turns out, though, that as great as collaboration is, employees spend half of their days doing focused, solo work and only one fourth collaborating with others. Gensler found that because of this work divide, employees need a variety of spaces within the office to accommodate their working styles.

So how does one meet this variety of work needs? According to Janet Pogue, head of workplace design at Gensler, offices need workplaces that are conducive to four types of work: focused, collaborative, learning, and socializing.

Focused work requires some degree of isolation or quiet. This doesn’t mean your business needs to spend a lot of money putting up walls, but having a designated quiet space that is removed from phones, music, or other excessive noise, is crucial for an effective office design. Consider the typical Google office. Although their offices sprawl giant open spaces, they section them off with small closed-off workstations that resemble futuristic pods, small houses, or simply a tri-walled desk.

Open Office 1

 

Open Office 2

Collaborative spaces can vary in size and scope. Some offices embrace more formal collaborative areas like conference rooms with advanced audiovisual equipment, while other offices like to incorporate more casual meeting areas such as diner booths, coffee bars, and lounge areas. As you plan your office design, discuss with employees what type of meetings they hold most frequently. Do clients frequently visit the office space? How often are small, impromptu meetings held? A skilled architect and designer will know what questions to ask to help you form the most effective collaborative spaces for your business.

Open Office 3

The third type of space, a learning space, can overlap with collaborative and focused spaces. The key here is that your design should be conducive for technology that allows your employees to easily research and share new ideas with one another. Whether this means installing smart boards in conference rooms, or simply investing in a faster internet provider again depends on the day-to-day needs of your staff. Consult with IT and audiovisual experts as you discuss design plans so that your office enables efficient technology as opposed to hampering it.

Encouraging socializing in your office is not only a way to keep employees happy and motivated at work, but it also encourages the main tenet of open office design, that collaboration breeds new and innovative ideas. Employees should be encouraged to build a rapport with coworkers in different departments because they can learn a great deal from one another’s work. This sharing of ideas is best done in welcoming break room and cafeteria settings. Even a fun and colorful copy room is a great way to get employees up from their desks and building stronger relationships with their supervisors and peers.

Open Office 4

The open office may be passé, but its supporters began a deep conversation about what inspires great work. Gensler’s survey has taken us a number of steps further in that search, and proven definitively that the work environment has a huge impact on employee productivity, happiness, and innovation. You may not be able to install funky work pods or a full bowling alley in your new office space, but you can support a variety of working styles in your office by aiming for more focused, collaborative, educational, and social spaces.

For more tips on office design and relocation, don’t forget to check out our office design articles and checklists. Best of luck on your move!

Sources: http://www.businessweek.com/articles/2013-07-01/ending-the-tyranny-of-the-open-plan-office#r=hp-ls
http://engagementworx.com
http://www.bandwidthblog.com
http://3-ps.googleusercontent.com/x/www.trendhunter.com/cdn.trendhunterstatic.com/thumbs/xgoogle-offices-in-zurich-work-space-playground.jpeg.pagespeed.ic.R5vXJGLbvH.jpg
http://chris-karath.com

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27
Jun
2

Commercial Lease Negotiation 101

Posted by on in Commercial Real Estate
Commercial Lease

Perhaps one of the most mysterious aspects of the office move process is drawing up and negotiating a commercial lease. Most CEOs and business owners have simply never gone through this process before and often don’t know where to start. Here are just a few key pieces of advice and tips that will guide you through the complicated ins and outs of a commercial lease.

First, let’s start with what exactly a commercial lease is. In the simplest terms it’s an agreement that establishes your relationship with your landlord. It sets down the rules and regulations of what happens day-to-day in your relationship, and what happens when things go horribly wrong. As to the day-to-day, base rent and concessions, most landlords and tenants discuss this in detail prior to signing the lease. It’s the minute details of the lease agreement—what happens when issues arise in the tenant-landlord relationship—that are most often overlooked.

To avoid oversight in the lease agreement, first and foremost, hire a tenant rep broker. You can’t do this negotiation alone, and a qualified tenant rep broker will have years of experience in your desire market and understand your space needs.

The tenant rep broker and likely a trusted a legal counsel, will review the lease agreement and negotiate for terms that are in your favor. If you do not opt to negotiate the lease and sign a Standard Lease Agreement, you are putting the future of your business in your landlord’s hands. If any sort of damage occurs to your space, it is likely that your business will take the brunt of the financial burden.

Here are just a few hidden fees your lease negotiation team should look for:

    • Rate fluctuation– Landlords sometimes write into the lease that they can reevaluate the space during your lease and up certain rates, like electricity or water. You may sign on to paying a reasonable rate and find by the end of your lease that your landlord has tripled that cost.
    • Pre-existing condition clause – This clause requires that you return the space to its original layout, including demolishing new walls, removing flooring, repainting, etc. Depending how many changes you have planned for the space, this cost could balloon quickly.
    • Real estate taxes – Make sure you understand what percentage of the building’s real estate tax you are responsible for, and what happens when that rate goes up. Sometimes when real estate taxes increase, landlords will increase your portion of the tax more than is proportional to the tax hike.

Landlords have found numerous ways to squeeze the most amount of profit from their properties, and it’s your job to keep them honest. Hire a broker early and discuss a clear game plan before you enter the negotiating process. Your business will thank you for it!

If you would like to learn more about the lease negotiation process, don’t forget to download our complete commercial real estate checklist.

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25
Jun
1

Is Improving Company Culture Part of your Office Move?

Posted by on in Move Management
Company Culture

The phrase “company culture” has been thrown around a lot over the last few years, and unlike a lot of somewhat hokey corporate lingo, it turns out company culture can really shape your business’s success. According to a 2012 study from the American Psychological Association 67% of Americans stay at their current job because they like what they do while nearly 2/3 of respondents said they stick with their jobs because it fits their lifestyle.

Both retention factors have everything to do with company culture. Company culture is made up of the values a company espouses, and these values affect every aspect of the organization of the company and its work environment. The consummate example of a company that highly values culture, and one that this blog admires on a weekly basis, is Google. In fact, when I ever-so-savantly googled, “What is company culture?” Google’s own culture manifesto ranked fourth in organic search. Here’s a little of what Google has to offer its employees, “We strive to maintain the open culture often associated with startups, in which everyone is a hands-on contributor and feels comfortable sharing ideas and opinions . . . Our offices and cafes are designed to encourage interactions between Googlers within and across teams, and to spark conversation about work as well as play.”

How does this open, innovative, and playful culture help Google succeed? Well, it consistently ranks Google as #1 in Forbe’s “100 Best Companies to Work For”, and this unique culture attracts the best and brightest in technology, marketing, human resources—you name it. With perks like free health, dental, meals, and even subsidized massages, it’s unsurprising that Google continues to maintain a loyal workforce that enables the company to consistently dominate the tech market.

What does all of this data on company culture and Google have to do with your company and your office move? Well there is a lot that can be done before and during the office move process that can revamp your company culture and reengage your employees. Whether it’s simply purchasing a foosball table for the break room or instituting monthly team meetings for employees to share their ideas and feedback, it does not take a Google budget to realign your company culture.

Here’s a few quick tips on what you can do right now to improve company culture and employee retention during the office move all in one fell swoop.

1. Involve employees in the moving process. Employees don’t need to dictate the entire office design, but they could provide a few insights into inefficiencies in your company. Maybe the printer should be closer to employee work stations or overall commuting time could be reduced with a more central location. Getting employee input early will help you better assess these types of needs and build excitement for the transition.

2. Consider investing in software (or simply installing free software like Skype) that supports telecommuting. In order for your company to satisfy that 2/3 of the workforce that values the work/life balance, allowing a bit of leniency when it comes to telecommuting can have a profound effect. Make sure, though, that telecommuting is a work style that complements your business. If face-to-face interactions are critical to your company’s success, you may want to limit telecommuting or avoid it entirely. Still, with inexpensive software and audio/visual equipment, telecommuting is becoming easier and cheaper than ever before.

3. Incorporate your company’s values into your office design. This could be as simple as artistically imprinting a value statement or core values on a lobby wall, or as comprehensive as creating a network of workstations that complement the variety of tasks required. Consider creating more collaborative, open spaces as well as quiet, secluded work areas.

4. Keep the lines of communication open throughout your office move. Provide updates on new design features, technology, and even interesting lunch spots near the new location. This demonstrates to employees that they are valued, plus it creates great buy-in for the move. As shown in Google’s company culture statement above, communication is key for creating a trusting, productive, and happy workforce, so this technique should be used during the move and carried on well after you have settled into your new space.

Not all companies need a billion dollar budget to create a great company culture. With a little bit of creative thinking and effort, you can completely revamp your company culture and significantly boost employee happiness. After all, your employees spend more than half of their waking hours at your office, so why not transform that work environment into something they can enjoy?

Sources: http://www.google.com/about/company/facts/culture/
http://blog.kissmetrics.com/googles-culture-of-success/
http://www.fminet.com/csl/organizationalleadershipdevelopment/culture.html

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12
Jun
2

What does it take to organize an office move--a manager or a leader?

Posted by on in Move Management

I read another great article in Inc. this week comparing Managers and Leaders, and it got me thinking about what type of coordinator a business needs for a successful office move. At first glance this may seem like a write off. Obviously managers are ideal for office moves because they know how to organize and execute complex tasks, whereas leaders are focused on the vision of what needs to be done and motivating staff to accomplish those goals. Still, an office move is a lot more than just managing deadlines and organizing service providers, or at least a truly successful move has more than these traits.

Move coordinators need to be able to manage, but they also should have a vision for the new office space. Relocating isn’t just about logistics; it’s about taking the opportunity to improve your business. Whether that means embracing a new floor plan that encourages collaboration or simply moving to a strategic location that positions your business near a wider client base, your move has to be about more than moving from point A to point B. That’s where the leadership traits come in.

Leaders, by nature, are innovators. They see the big picture, and they see what’s next. A leader will realize that by switching cloud-hosted software, you can create a more agile, mobile workforce that can quickly react to the needs of clients. Although this type of switch is not imperative to successfully moving an office, it is easiest to accomplish when a major transition is already in place.

A leader will also understand how to get employee and client buy-in for the move. No one likes change, at least not at first. A leader will know how to communicate that the office move is beneficial for all parties involved—i.e. commutes will be shorter, services will be improved, productivity will increase, etc.

If you’re not an innovative leader, that’s not the end of your move. Most office moves are not accomplished alone, so bring in someone in house—maybe a member of the executive board—to help you strategize. You may even want to hire an architect or office move consultant who can envision a more efficient and effective office space for your business.

Of course, don’t underestimate the power of management either. A leader who has great ideas but can’t execute his vision will inevitably lead your business toward a costly and ineffective office move. Planning, organization, and the ability to anticipate issues before they happen are still invaluable assets to the moving process. If you lack some of these skills, find someone in your company who can help, or again look into hiring an office relocation consultant who provides the services you need.

What qualities do you bring to your office move? Check out the image below to see if you’re a manager or a leader. (courtesy of http://blog.vandegroep.nl/)

 

Are you a Manager or Leader?
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10
Jun
3

5 Ways to Minimize Downtime During an Office Move

Posted by on in Move Management
Office Move Downtime
Significant downtime from an office move could cost your business thousands of dollars in lost revenue!

 

The worst thing that can happen to a business undergoing an office relocation is lost revenue. That’s any day that productivity is lost due to interrupted services, lost customers, or simply distracted staff. To avoid this hidden cost of moving, you need to have a clear office move plan in place. With the right preparation, you can minimize work interruptions and ensure that your business does not suffer from an office move.

Consider getting outside help

You may have a staff that is large and experienced enough to manage your office move, but if your people are already stretched thin, you may not want to take them away from their work to contribute to the move. Remember, any amount of time or energy that is diverted from usual tasks will hurt your company’s revenue. Hiring an office move consultant may be a less expensive alternative. Take in a few proposals and evaluate the costs. You may find that enlisting the help of your staff is still the smaller expense, but if your day-to-day productivity is more valuable, this is an ideal solution.

Communicate to clients early and often

If clients come to your office for services, it is critical that they know about the office move early. Devise a plan to communicate this news efficiently to all clients and prevent any lost relationships due to the move. Perhaps that’s an e-mail campaign sent over several months that creates a sort of countdown for the move or a series of mailers that provide directions to the new location. Make it especially meaningful for clients by explaining why this move benefits them. Perhaps you are moving to a more accessible location, you’re hiring more employees, extending your services, etc. Make it clear that your office move is not an inconvenience but actually an improvement. With this message in mind, you are sure to keep clients in the loop about your move, and if done right, actually excited about it.

Choose the right time to move

Depending on the type of company you are running, you will likely have times in the year that are more hectic than others. Try to plan your office move around these highs and lows of activity. The final month or two of your move especially should overlap with a slower period for your business. This is the part of the move where all of your previous planning comes together incredibly quickly. From flooring installation to furniture deliveries, your office space will completely transform over these final two months, so make sure you have the time to oversee these many deadlines and ensure that your move ends on a high note.

Do as much as you can in the new office space before your move-in date

You may be surprised how much can be done in the office space before your movers arrive to transport your desks, computers, etc. Consult with each provider, whether they are your furniture or audio visual provider, about how early each service or piece of equipment can be moved into the space. It may be something as easy as having new computers delivered directly to the new space, as opposed to your current office. This will save time and money on the movers’ part, and may even allow your IT expert to transfer valuable data to the new office early as well. Research these types of time-saving techniques as your formulate your office move plan.

Don’t fall for the low bid

This may seem counterintuitive to saving time and money for your company, but taking an unbelievably low bid from a moving company can lead to a major office move disaster. A mover who provides a low bid for your move is trying to guarantee you use his or her service. The problem is that number is often too low to complete the job efficiently. They will need to use less manpower or less equipment to complete the job on that low budget which means the move will take longer and has a greater likelihood of going wrong due to under-prepared movers. Choose a mover who guarantees to complete your move on time with the resources necessary to do the job right. Anything less will risk major delays that will prove costly for your company.

Along with these tips, don’t forget to check out our complete office relocation checklist which guides you through every step of the moving process. As always, best of luck on your office move!

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30
May
3

How to motivate employees during and after your office move

Posted by on in Move Management

According to a recent Gallup Survey, businesses are losing $350 billion a year due to disengaged, unmotivated employees. That lost revenue, though shockingly large, still seems to leave most CEOs and business owners unfazed. With a whopping 42% of the world’s workforce disengaged and unmotivated, only 25% of businesses have some sort of strategy in place to boost employee engagement and productivity.

How does this tie into your upcoming office move? Well, here at MMB, we like to think every office relocation is an opportunity to improve not only your work environment but also your entire business.

Most business owners assume that an office move is the type of event that demotivates their staff. It means change, possible work interruptions, and perhaps even a longer commute—none of which are particularly motivating for your employees. But! An office move, because its very nature is change, provides a great opportunity for finding new ways to engage your staff during and after the office move. You’re already completely revamping your office space, so why not overhaul some of your less engaging work practices as well?

Let’s start at the beginning. Once it’s clear that your business is relocating, and you have a location in mind, don’t hesitate to share the great news. The last thing you want is to leave your employees in the dark. That way leads to grumbling and fairly inaccurate speculations. By involving your employees in the office move from the beginning, you are letting them know that their input is valued and that you and your staff are in this move together.

Office Design to Motivate Employees
Creating collaborative work environments in your new office space
is a great way to get employees more engaged.

 

But don’t stop there! At MoveMyBiz we love talking with great move coordinators to learn from their successes, and one surprising fact they shared with us is that sending out regular updates can really build employee excitement for the move. You can send a company-wide e-mail with photo updates as the fit-out progresses, tips for effectively packing up a workspace, and even pictures of the latest art you’ve purchased to brighten the future work environment. All of this extra attention you give your employees is easy to do, and really earns their trust and buy-in for the office relocation, which in the end, makes your job a lot easier.

Keep employee engagement in mind as you design the space too. By thoughtfully designing the work environment, you can maintain employee engagement well after the relocation is complete. Including multiple collaborative spaces in your design is a great place to start. These spaces are ideal for sharing new ideas, facilitating group assignments, and simply providing some relief from an isolated office or cubicle. Having a work environment that provides options and different ways to work will keep things fresh while having a positive effect on employee productivity.

Office Move Innovation
LEGO's office creates a fun environment that sparks that child-like
curiosity so associated with its products.

 

Incorporating something funky or inspiring in the office design is great for encouraging innovation among employees. Take a look at any workspace at Google, LEGO, or Facebook . With plenty of color, artwork, and a slide or two, these creative companies have produced fantastical landscapes that help their employees create ground-breaking products a la Google Glass. If ingenuity is a cornerstone of your company’s offering, than this is a great way to not only engage your team, but also get those creative juices flowing.

Again, with a massive amount of revenue lost each year to unmotivated, unproductive employees, it’s certainly worth the extra time and money required to ensure that your staff is engaged throughout the office moving process and beyond. With increased loyalty, greater productivity, and more revenue, everyone wins.

For more tips and advice on the office relocation process, check out our complete office move checklist. This covers all the steps you need to keep your move on time and within budget. As always, best of luck on your office move!

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28
May
2

Goal setting is key for office move planning

Posted by on in Move Management
Office move planning means setting specific goals

I read a great article over the Memorial Day weekend about goal-setting for the growing business, and realized that a lot of people approach running their business in the same way that most move coordinators approach organizing an office move. Inc. writer, Michael A. Olguin, related an all-to-common sentiment among business owners, “My only goal when I first launched Formula was to ensure that I made enough money to survive the subsequent month, with little to no forward thinking or planning,” and in many ways this is the exact kind of mindset many move coordinators share. “Let me just survive this office move and get the businesses from point A to point B.”

But, much like running a successful business, an office move is so much more than transferring people and equipment from one office space to the next. Creating goals early on in the office relocation process is a great way to make your move an opportunity to improve business practices and strengthen the entire company. Simply think of an aspect of your business that is struggling. Perhaps your brand is not recognizable to prospects, employee retention is poor, or the budget is simply too tight. With targeted goals established at the start of the office move, these problems are easily addressed.

Let’s just take one of these issues, poor employee retention, to demonstrate how setting office move goals can drastically improve your relocation. My office is moving and as an office manager, the first thing I want to do is measure the success of our company in various fields—from energy efficiency to revenue—to see where improvements can be made. I realize that employee retention is a glaring issue, and understand that this office move is a great chance to fix it. I decide that improving employee retention will be a top goal of this office move, and by setting this goal I’ve already created a marker to measure the success of the relocation.

Next I want to communicate this goal to my office move team. Whether that team includes other management personnel or office relocation consultants, I want to make sure it is clear that the office move should focus on improving the employee experience and encouraging greater loyalty to the company. This clear communication will eliminate any confusion when it comes to making office move decisions and will drastically improve the work of my team. Once my architect, real estate broker, and other moving experts understand the goals of my company, they can provide much more precise plans and services to help me achieve my goal.

Plus, once my goal has been communicated to my team, strategies I myself may never have thought of will come to light. For example, my architect may suggest a more collaborative workspace for employees to encourage greater cooperation between departments. This, I realize, will be a great way to promote innovation within the office and motivate employees’. Simply by setting a goal, I have opened up more opportunities to improve my business.

This is what goal setting can do for your office move:

  • create greater efficiency and communication among your office move team
  • encourage ideas and input that will help you reach your goal
  • set a clear marker to measure the success of your office move, allowing you to easily track the results of your relocation over the next several years

Though it may seem obvious, so many office move coordinators overlook this simple piece of advice. Set a few goals for your upcoming office relocation, and you will be amazed how much clear goal-setting can simplify the process.

For more tips and advice on office relocation, as always, check out our complete office relocation checklist. We have all the steps you need to help you plan your office move and achieve the goals you’ve set for your business!

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May
4

The latest office design trend and why it matters for your business

Posted by on in Office Design
Ubiquitous Office, urban rustic office design

We’ve talk about office design trends a lot on this blog, from collaborative open floor plans to cozy corporate nap rooms, but one trend that’s making surprising waves in the urban, corporate landscape is the rustic office aesthetic. Before the exposed bricks and unfinished wood floors became a hallmark of hip marketing and design firms, it was the refuge of start-ups who were trying to save a few bucks by operating in cheap, unwanted spaces. Today, though, businesses are gladly shelling out extra cash to actually rip out all of the “good stuff” to expose the bare fundamentals of the space.

We Like Small, urban rustic office design

It may seem ridiculous to spend extra money to deconstruct an office, but businesses are finding it worthwhile to motivate their employees and attract the right kind of talent to their company. "These materials are reminiscent of a time when Americans built physical things," says Marc Kushner CEO of Architizer as quoted in Inc. “. . . All these places are using factory windows with leaded panes; they have a tactility that reminds us of a simpler time. They're picking up on the idea that when people are walking away from their computer screens they want some relief.”

Emu Films, urban rustic office design

So why is it important to build this relief into the office setting? Well, as more and more companies are finding, having an engaging company culture is a sure way to attract top talent and encourage greater output from employees. Research even suggests that employees that are aligned with a company’s culture (goals, beliefs, and values), outperform their unengaged competitors by as much as 200%. So if your company’s values align with the simplicity of the latest design trend, then it may be well worth the investment!

Pride And Glory Interactive, urban rustic office design

Check out these images and more at the Office Design Gallery blog to get a few ideas for your upcoming office move or renovation. Remember, organizing a successful office move isn’t just about getting the best prices or finishing everything on time; it’s about creating an office space that encourages effective work practices and motivates employees. Whether it’s an urban rustic look that accomplishes this or a chic, high-tech vibe is dependent on your industry, goals, and your team.

For more design ideas and office move advice, check out the MoveMyBiz office design page or download our free office move checklist. As always, happy moving and designing from all of us at MoveMyBiz!

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14
May
2

A New Kind of Server Could Simplify Your IT Relocation and Improve Your Business

Posted by on in Move Management
server it relocation issues
Relax! Microservers are coming soon!

We’ve mentioned multiple times on this blog and throughout MoveMyBiz the power of cloud computing and the cost reductions that come with eliminating traditional servers. Some companies, though, cannot afford to house their data offsite and are chained to the many cumbersome servers that eat up energy and occupy valuable real estate. Where’s there relief? Well, according to Inc., that relief is on its way in the form of the microserver.

As you may have guessed from the name, microservers are more compact, low-power servers that can cut operation costs by as much as 50%. They require significantly less power than the typical server and less cooling to keep them running efficiently. For technology-based companies that require several servers on-site, that could add up to a savings of several thousand over the course of a year.

Unfortunately the technology isn’t ready to be rolled out to the masses quite yet. At the moment large technology companies like Google, Facebook, and Amazon are testing microservers on site, and find them useful for web hosting, but less helpful for hosting complex CAD engineering programs. For that, larger, more expensive servers are still required.

Your company may not be able to implement this technology yet, but it’s likely that over the next few years, microservers will become a well-known piece of hardware that cuts overhead costs and simplifies the IT relocation process. Trust me, it will be much easier transporting a microserver to your new office space than a clunky, traditional server. Plus as technology advances, it is likely that these smaller, low-powered servers will be able to store even more data and reduce the cost of cloud-hosting services as more providers adopt the technology.

Being aware of how new technology can simplify your business is crucial, and you never know, it may end up simplifying your future office move as well!

 

While you wait for your very own microserver, why not check out our free IT relocation checklist and start getting your office move on track? Download the complete checklist here.

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14
May
1

Business Interruption is One of the Top 10 Risks Businesses Fear Most

Posted by on in Move Management
office moving is scary
An office move delay is scarier than when there is only one post-it note left in the entire office. I shudder at the thought!

I read a great article in Forbes last week about the top 10 risks businesses fear most. Making an appearance at number 7, was “Business Interruption”, which we know here at MoveMyBiz is a common result when an office move goes wrong.

Try on this stat for size, “Aon says that 80% of companies that fail to recover from a major disaster within one month will go out of business.” If something goes awry during your office relocation, like a prolonged power outage, major data loss, or simply a lengthy move-in delay, your staff can lose days of productivity, and depending on your business, that could mean hundreds of thousands in lost revenue. In the modified words of office relocation guru Liz Lemon, “That’s a deal breaker, office move coordinator!” (Don't worry, I'm ashamed of myself too.)

So how can you avoid becoming part of the luckless 80%? Well, as we always say at MoveMyBiz, start early! If you know your lease is up in two years, start holding management meetings to discuss the possibility of a move and the changes or improvements that may come with office relocation. If you have a clear office move plan and set goals, you are less likely to commit a costly oversight that could lead to one of these major business interruptions.

In addition, seek out help early. Talk to a tenant rep broker, architect, and space planner early in the process. These are the experts who will understand your goals and show you realistic and affordable ways to reach them. They are like the Oprah of office relocation. “You get an amazing office! And you get an amazing office. . .”

Along with listening to your top-notch relocation experts, don’t hesitate to download one of our free moving resources either, like the office move checklist or our complete office move plan. These guides will help you start thinking about each task that needs to be accomplished before move day. Plus we provide great time-frame suggestions that will inform you on when to start each step.

The last thing your business needs right now is a permanent “Closed” sign on its doors, so avoid any office downtime by planning ahead, hiring some great office relocation experts, and checking out MoveMyBiz.com. We’re constantly adding new articles, blog posts, and checklists to make your office move a success! Then who knows, perhaps your business will make it onto Forbes one day. World’s Most Innovative Companies has a nice ring to it, don’t you think?

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06
May
2

Top 6 Technology Tips for your Office Move

Posted by on in Move Management

Chances are you have not moved your office in many years. It may also be true that the complexity and your reliance on your computer system have dramatically increased. For most companies your IT system is so critical to your business that the loss of data or down time is not an option. So there are many more critical steps you must take to ensure the smooth transition of your systems. The key is to start early. This article outlines the 6 most overlooked considerations that can lead to a disaster during a move. I know what your thinking, our “computer guy” will have it under control, but think again. Most computer guys have little or no experience in IT relocation.

Avoid these IT Relocation Oversights!
Curses! Foiled again by a poorly planned IT relocation!

1. Plan for growth. If you are moving because your company is growing complete a full software and hardware evaluation of your computer systems. How old are the pc’s you will be moving? Many companies opt to install new pc’s at the new location and at least a new network server. The advantage of this strategy is the system can be installed and tested weeks before the move. Otherwise you are faced with the nightmare of shutting everything down on Friday afternoon, moving the equipment reinstalling the hardware and hoping everything is functional and tested by Sunday so that Monday morning everyone is able to function. The other consideration is will your software meet the demands of your expanding business? Do you have enough user licenses for the additional employees? Have you out grown your accounting, operations or specialized software?

2. This is a big one, risk assessment. Few companies we have interviewed have taken the necessary steps to secure their data. What are the risks? First cases of C-level employees laptops and computers go missing during a move happen more often than you think. For many companies the fact that the data on the computer is unknown can be an extremely damaging problem. First all computers data should be backed up before the move takes place. Small problem here is that according to many experts 75% of backups will not restore. So to minimized the risk have your entire system including all PC’s and Laptops backed up a month or two before the move. Have your IT professional do a test restore on this data to make sure your back up is functioning properly. As for security you may want to make sure that critical machines are properly packaged and locked for the relocation. If the mover is going to relocate these machines ask them how they are going to ensure the security of the hardware during the move. Its important to remember when your furnishings and computers are delivered to the new location it is likely that many trades will be on the job. Access is open and theft does occur during this time, and it will probably not be the mover. Arrange for a secure location that critical hardware can be locked as it arrives. If you will have a server room for critical machines make sure the door has a lock and make sure the lock is functioning a day before the move. You will also need to establish a clear plan of how the backup medium will be transported to the new location. How will it be secured? Who will have access to it? How will it be locked down when it arrives at the new location?

3. Network assessment. If your needs are expanding you should evaluate new and faster network performance. There are new technologies that can increase the speed of you network and new services that will connect you to the Internet with higher speed. There are more options today and most people overlook this opportunity to perhaps get a faster connection at a lower price. The big mistake here is waiting until the last minute to evaluate your options. That great service that you want may have a lead-time as much as 6 to 8 weeks.

4. Contingency plan. What happens if the truck transporting your computer hardware gets into an accident and you loose all, most or just a few critical servers? How long can your business survive until you replace the lost, damaged or destroyed hardware? If the answer is 0 hours or less than one day or one week, you will need a contingency plan established. How will you replace the lost or destroyed hardware? How long will it take to reconfigure all of the machines? Remember if a loss does occur it is going to be on a weekend, many suppliers will be closed. It’s important to discuss this with you IT professional or your service provider. Do they have the facilities to configure critical servers in their shop and have at the ready in the event of an emergency? Some companies will do this and charge you a rental fee for the equipment and of course the time it takes to configure the server. The thing to remember the relocation of an office your systems are most vulnerable. We reported on a company where the owner of the company, was so dead set on making sure one of the critical servers made it to the new location safe and sound he had the server carefully packaged in the server room. It was taken under his watchful eye to his luxury car. He drove his car to the new location, supervised the transport of the server to the new server room. The room was secured by an electronic combination lock. So the server was properly moved without incident, 100% supervised by the owner of the company. However, when the IT staff attempted to restart the computer, it would not boot. Nothing could be done the server was dead. No one could figure out what happened, no contingency plan was in place, it took days to get a replacement and some of the critical data failed to restore from the backup. This probably happens more than you think. When you move electronic equipment, anything can happen, be prepared.

5. Cabling. Sounds simple, it can be if you plan properly. Make sure you plan for the future. Where will your printers be located? If in the future you will need more printers where might they be located? If you hire more employees after you move in where is the most likely location. Do you still use fax machines? If so you will need a cable drop to that area. It sounds simple, but you will be pulling your hair out Sunday night when there isn’t a port for the boss’s printer and you have to explain Monday morning why he can’t print anything.

6. Have you got the right service? If you use a managed IT service company, do you have the right company for your growth. It may be time to look for a new service if you think you have outgrown Eli the computer guy. Will the current service be able to keep up with your expanded needs? How well are they managing your system? How does your cost of ownership compare to other companies like yours? Especially if you are purchasing new equipment for the move now is the perfect time to get a new service on board. You don’t want to have to pay the new guy to “reconfigure the system to their specs”. How much experience does your vendor have in the relocation process? What is their plan for the relocation? How have they planned for risk? It’s an important decision that you don’t want to overlook. Even if the decision is to keep the current vendor.

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01
May
2

Office relocation means reevaluating file retention

Posted by on in Move Management
office move
Filing ain't the prettiest gig, but Joe makes it look waaaay better than in that office movie. You know, the one with the stapler?

They are piled up. They are stuffed in drawers. They are collecting dust in an “out” bin. One of the least favorite administrative tasks on a daily basis is filing, but imagine the massive piles of paper and manila folders that need to be safely transitioned to new office space during an office relocation. There are many things to consider before dragging those heavy filing cabinets across town. First, does your new office space have the room? Think about the files you need regularly, do you only have office space for them? Or is it time to call in a document company to shred the excess files so won’t even have to worry about them being moved to your new office space during your office relocation?

The first thing to do is consider your options for file retention. Fairly young offices that are relocating may not even need to think about file retention or shredding documents. Offices are required to keep accident reports and injury claims for approximately seven years. Simple things like pay records like clock-ins and –outs have to be kept for at least four years. Always check your local regulations on private legal documents for the file retention rules. If you are in the medical field you will need to keep patients’ files that have not been transferred to another physician for seven years after the last visit. Different types of information have different file retention dates so carefully research before calling a document company and your office relocation.

One other option prior to office relocation is to evaluate your office space and your file retention requirements. If you don’t want to waste valuable office space on files no one in the office even needs, consider off-site storage. It is recommended that you try this out early in the relocation process. This way if you find the off-site storage does not work for your company, you can still include moving them to your new office space in the office relocation. Off-site storage is a minimal cost based on the amount of boxes and your file retention space needs.

If you end up bring everything with you, make sure you gather all the “loose” files and properly pack them during the office relocation. This will ensure they do not get mixed up with other materials. Having all of your files in one location prior to the office relocation will keep your files organized. When moving the files make sure you have the same amount of storage office space, if not more in the new location. One particular office we spoke with purchased all new filing cabinets for their new office space, but once the files came to the new location the company quickly noticed there was not enough space. Sometimes this issue can be solved with the rush order of a single cabinet, but it could also alter the comfort of the office plan that you have meticulously pined over for months.

Keep your file retention system organized or put them out of sight, and out of mind. Either way this minor detail gets overlooked in many office relocations. In order to keep your office relocation organized don’t just file this tip away.

If you liked this tip for your office relocation, don’t forget to flip through the rest of the site for more moving advice. MoveMyBiz.com also provides downloadable resources like our Office Relocation Checklist, Office Move Timeline, and many more helpful free articles.

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01
May
2

The Top Five Reasons for an Office Relocation

Posted by on in Move Management
office relocation
"Quick! To the Relocation Mobile!"

Growth

This is the best reason any office to need an office relocation. If you are running out of office space and you have to start stacking your cubicles it may be time to find new office space that comfortable meets all of your office space needs. One thing to keep in mind when looking for larger office space is to look to the future. If you foresee your business continuing to grow make sure you find an office space that will suit those needs. You may not need that extra square footage now, but in a few years you may need a dozen more desks. The flip side is that you need to be reasonable. We spoke to one office that was in a growth spurt, they actually doubled their staff. Within months of entering the lease, the new office space was too big. Hiring had ceased and they were left with about half of a dozen empty desks and a lot of unneeded space. In an attempt to recoup some of their loss, they tried to rent out the cubicle space. Due to the nature of their lease and business this was not going to be a viable option.

The Opposite of Growth

No one wants to hear the “D” word, so if your company is at the low end of the business rollercoaster you may want to cut some costs and the commercial lease on your office space can be one major place to start. That’s better than cutting Ed in HR—then who would organize the company kickball game? Many companies see an office relocation because of downsizing as the last nail in their career coffin, but it isn’t always the case. In fact, finding a less expensive office space may be exactly what your company needs to stay afloat. This sort of office relocation forces a company to reevaluate what is an effective use of space and how you can save some money on office space.

Expired Lease

An office relocation is like getting a new cell phone at the end of you contract. The old office still works, but you see all these other shiny, new offices and you may just have the money. Do you rock your hot pink Rzr for another year or do upgrade to the latest and greatest in office space? Maybe something with a slide? If business is good and you know your office needs an update—do it! Branding, technology, space design all have changed dramatically in the past five years, and you signed the lease about twenty years ago. It smells like freedom and new mouse pads.

Location

No man is an island and neither is your office space. If your business is slow or you are having trouble recruiting, perhaps it is time for an office relocation. If there is a location closer to your clients or an area that potentially has more clients in general. Maybe that office on the second floor of a strip mall just isn’t doing it for your company image. If that is the case, it’s time to get a place in a shiny office complex—one with a fountain or something that will make your office relocation pretty sweet.

Efficiency

Your office relocation should not be about moving from office space A to office space B. It should improve the way you do business. Moving to an office space that simply makes your company productive, efficient, and generally better is a good idea. We spoke to one company who had grown over the years and had just leased various spaces throughout one building. They would pick up a new office space with every little growth spurt. Finally they leased several consecutive floors of one big building. There office relocation brought them to office space that was more efficient and drastically improved the organization of their company.

Also, by examining the use of your current space you can see whether you actually use all of your existing office space. Maybe with a new office space design you could cut out tons of square footage which could result in your efficient office relocation saving your company money in the long run.

If you like lists, and boy, at MoveMyBiz.com we really do, our site has plenty of free office relocation checklists, office move timelines, and other downloadable resources to help you through your office relocation.

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17
Apr
4

How important is your employee’s commute in an office move?

Posted by on in Move Management
businessphonesystem.jpg

 

When planning an office move, there are so many things to consider inside the new office space like office furniture, office design, and business computer systems. You get so wrapped up deciding whether the commercial real estate you plan on leasing will have enough space now and for long-term growth; sometimes you may not think about how your current staff will be able to get there or whether it is a lucrative place to recruit for your business. When planning an office move to a new office you need to consider how the new location will affect your staff and staffing plans.

Will your current staff handle the employee commute?

This may be difficult for larger businesses, but an office move coordinator for a small office move can take a look at the existing staff and see how they get to work. If half of your staff uses public transportation and the office space you are seriously considering doesn’t even have a bus route nearby, you may want to reconsider that space. On the flip side, if most of your staff drives make sure there is plenty of parking—and we don’t mean meters. Do you really want your team running out every two hours?

We have heard from office move coordinators who have lost employees in the office move process because the new office space was too much of a commute. There are a few solutions to this office move nightmare. First, you could reconsider the office space location pending on the person’s importance to the company and their employee commute. We have seen offices try using telecommuting or part-time telecommuting options as simple solutions to this problem. The employee commute is easier managed or no longer even an issue.

Will the new location have a reasonable employee commute for recruiting new employees?

Just because you post a few jobs on Craigslist doesn’t mean you’ll get the employees you are looking for. With gas prices still sky high; you don’t want to limit the new occupants of your office space because the people you want to hire aren’t nearby. Employees today look at three main factors: the office environment (check), the pay (check—that was pun), and the employee commute. We have seen an office relocate to an affluent suburb only to find the people of the area weren’t looking for jobs in their industry, but after moving to an area that catered to more of their services they were easily able to fill up their office space.

If you have more office move questions (and they usually do), you have come to the number one resource for your office move and we provide tons of information that will make the transition to your new office space a manageable process. If you enjoyed this article on the importance of considering employee commute during an office move, you should continue to check out our office move blog regularly and other new office space advice.

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11
Apr
1

RHJ Associates Move Diary #8

Posted by on in Office Move Diary

In just a few days after this blog post goes live, Michael Henretty of RHJ Associates will have successfully completed his office move. As you can see in the pictures below, the space is finally beginning to look like an office. “When you have paint on walls and there is nothing else there, if you can’t visualize it, it probably doesn’t make sense, but as it all comes together with the flooring and furniture, you can start to understand it.”

As you can see below the carpeting from four, yes four, different manufacturers has arrived and has been installed by contractors. These various carpeting styles tastefully collide in the RHJ Associates’ reception area, which is a great way for clients to see different carpeting options for their own office remodels and relocations. An architecture firm with a catalog that clients can actually experience—that’s not a bad idea!

Office Move

As for the furniture, including office chairs, work surfaces, and panels, it is all being assembled this week so that very little reassembly will be required after the Saturday move-in. The only furniture that will arrive after the move-in is the large conference room table. The conference room, sans table, will act as the staging room for the move-in. All of the boxes will be delivered to this same spot to insure that “there’s less of a mess,” explains Henretty. This is also a great tip to insure that no box is misplaced or lost along the way.

Another major project completed this week is the wall covering installation. Wall coverings are vinyl sheets adhered over primed walls. Henretty and team have used them to create accent walls in high-impact areas of the office, like behind the reception desk, on the back walls of the conference room, and really anywhere where a client might spend a significant amount of time while at RHJ Associates. The colors match the light yellow of the walls, but have a more polished finish and unique texture that help them stand out. Wall coverings are a great alternative to paint for accenting the most important rooms in your office.

Office Move

Some ceiling tiles are still missing from the ceiling grid, but Henretty assures me that this is indeed deliberate. “Typically they’ll keep out a few tiles so that they aren’t going up and down during inspection and potentially breaking tiles.”

RHJ Associates had their preliminary inspection with the building inspector and fire marshal on Tuesday. The preliminary inspection is a great chance for the fire marshal or building inspector to point out any small changes that need to be made, like an additional exit sign or fire extinguisher. This allows the move coordinator or contractor a little extra time to meet these requirements so that by the final inspection, everything is in order and nothing will delay the move-in date. The final inspection for RHJ Associates is this Friday, but Henretty suspects it will go smoothly as he only needs to add an additional fire extinguisher and exit sign to be up to code.

Artwork and signage completion are expected after the move, which does not bother Henretty. “They are not a necessity when we move in,” he says, “but they will follow pretty quickly.” The signs include three exterior signs—one in the office park directory, one small sign next to the entrance, and a large temporary sign along the road to draw attention to RHJ Associates’ new location.

Office Move

The last major project for Henretty and staff is to complete packing up their office at the end of this week. Once boxes are packed Friday night, Henretty will then oversee the move on Saturday and work from 8:30am to approximately 2pm to get everything from one office to the next. Since the distance between offices in only about 20 minutes, this is a relatively short moving process. Expect a longer day overseeing the move if your office has a significant distance to travel.

And that’s it! After several months, the office move of RHJ Associates has come to an end. In a couple of weeks, once all those boxes are cleared away and the staff is settled in, the MoveMyBiz team will be paying Michael Henretty a visit in person to film his beautiful space so that you can see the complete and final product. We hope that this office move diary has given you the insights and tips you need to begin planning for your own office move, and that you’ve realized that with the right experts and plenty of time, you can orchestrate an office relocation as successful and affordable as RHJ Associates’. Happy moving!

Don’t forget, you can always find more moving tips, timelines, and great checklists throughout MoveMyBiz.com. Our complete office move checklist is a great place to start!

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11
Apr
0

Your Guide to Choosing the Best Business Class Telephone Vendor

Posted by on in Move Management
businessphonesystem.jpg

 

 Business telephones are a crucial tool for running your company because sometimes e-mail and messaging are not enough. You need to hear who your customers are, the voices of your employees, and the ideas that will move your business forward. Keep the lines of communication open by picking the right business telephone vendor. Just follow these five simple steps:

 

  • Have a business telephone sales rep complete a survey of your communication needs.
  • Be sure to consider the guaranteed response time for repairs and standard service and compare those guarantees to similar business phone vendors.
  • Get the references of the vendors you are considering.
  • Gather further information about the phone system by visiting an installed system at the vendor’s site or a customer’s.
  • Make sure you ask the vendor who is responsible for ordering new phone lines, and order easily remembered numbers.

 

Movemybiz.com has decades of experience in moving businesses of all kinds. Use our expertise and office moving checklists to make smarter decisions and move your business toward success!

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11
Apr
0

Is PBX the best phone system for my office relocation?

Posted by on in Move Management
pbxblog.jpg

One of the most critical decisions of an office move is what business phone system to select for maximum usability and cost efficiency. It’s always a good idea to reevaluate your phone system choices and determine what option will work best for your company as you move forward in a new location. 

PBX stands for Private Branch Exchange, and it is typically one of two options that a business owner or move coordinator will encounter during an office relocation or the purchase of a new business telephone system. Unlike a VoIP (Voice over Internet Protocol) phone system, a PBX system features a centralized private switch located in your office. This allows for calls to be placed within a private office network. Outgoing calls may be made by first entering a code to switch to an external line. There may be a code for placing local calls, a code for long-distance calls within the country, and a code for international calls.

VoIP stands for Voice over Internet Protocol. This technology essentially transmits voice over the internet, allowing you the option of placing phone calls anywhere there’s a broadband internet connection. VoIP phone systems allow the most flexibility, because they do not require specific wiring. In addition, VoIP phone systems often cost less to purchase, allow the user to save money on long-distance costs, and provide an economical solution for business telephone needs.

Often, business owners select VoIP phone systems because they operate off of an internet connection rather than a physical landline. This option may allow for more flexibility in the phone system, as an internal switch is not required to place calls. The benefits of a VoIP system sometimes come with a loss of quality, however. Many business owners find that PBX phone systems consistently offer better call clarity and stability.

VoIP also has some drawbacks. Because this is still relatively new technology, there’s a lot of room for improvement when it comes to VoIP call quality. If your business relies on consistently clear telephone communication, as in a telemarketing company, PBX (Private Branch Exchange) may provide a better option. Since VoIP depends on an internet connection, any problems with your connection will directly impact the usability of your telephone system.

Pricing is a big difference between the two systems. The typical VoIP call system is provided and maintained by the phone service provider, but the monthly fees for usage are often considerably higher. For business owners evaluating their long-term telephone usage, a PBX system often makes a lot of sense for keeping costs down in the long run. 

Whether you are preparing for a new office setup or simply planning a makeover of your existing business space, the importance of choosing the business telephone system that works best for you shouldn’t be underestimated. Make sure that choosing and installing your new phone system is a top priority on your office moving checklist.

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