How to Move an Office
Tips for How to Move an Office
Figuring out how to move an office and organizing an office move are hard. That’s the bottom line. There are multiple components, overlapping deadlines, and many opportunities to go over budget or face delays. An office move is the epitome of stress, but luckily there are some easy steps you can take to simplify how to move your office and lower your stress levels. Check out the top 5 ways how to move your office efficiently and effectively.Office move planning can be overwhelming, which is why forming an office move plan before you purchase commercial office space is crucial. Most people don't know how to move an office until they've done some research. To learn how to move an office without incurring extra costs or delays, simply download one of our free office move planning guides, like the office move checklist and office moving budget on the right. These guides will walk you through how to move an office so you don't have to learn through trial and error.
Start Planning Early
First and foremost, you want to start forming your office move plan and office move checklist early. Depending on how large your office move is, the time frame for “early” could vary. A safe bet is to start planning one to two years before your commercial office space lease is up. This will give you plenty of time should any unforeseen events occur during the office move. Plus, if you can get some of the simpler tasks out of the way first, you'll be able to clear your schedule and focus on bigger priorities.
Assess Necessary Changes
Since you have given yourself plenty of time to plan the office move, the second thing you want to do is assess your new needs. How can your business grow and change in the future? Perhaps your layout could be made more efficient. Maybe employee productivity could be boosted by creating more collaborative workspaces. Or perhaps you can find a location that is more accessible to your prospective clients. Big changes may be implemented through design, location, technology upgrades, work practice improvements, etc. Think of your office move as a way to start fresh.
Build a Team
You don’t want to attack the office move alone. Form an office move committee and divide tasks among team members. Also, bring plenty of experts into the picture to handle tasks you can't manage on your own. You'll need an architect, IT relocation team, office furniture provider, and more.
Choose Skilled Vendors
An experienced vendor that handles office relocations should should be able to connect various phases of the move into an overall vision. If you can, find a vendor who can assist in multiple parts of the process. Many furniture dealers also understand space planning and design. Or, if you can’t bundle your services, make sure that your various vendors are in communication with one another so that no part of your vision is overlooked.
Finally, communicate with your staff regularly about the status of the office move. Many will be concerned about how this move will affect their jobs and their work environment. Regular updates will help them to feel involved in the process. It's important to get your team excited about the big move! Preempt any negativity by bringing up all the positive changes that will be taking place.
Don't forget to download our office moving checklist for a complete guide on how to move an office on time and on budget with minimal disruption.
Free Budget Sheet for Your Move
- Manage all vendor bids
- Compare projected and spent budget
- Track all office move expenses!