Choosing a Business Moving Company
Tips for Choosing an Office Moving Company
So you’ve worked hard planning your office move, getting every detail right. The new office looks great, everyone is excited for the move, and morale is up. Then along comes the business moving company you hired, and all of a sudden, everything starts to go wrong. Items are lost or damaged. The movers fail to protect the walls and floors of your new space as they bring in the dollies. Now, you don’t look nearly as competent, and everyone is blaming you for the botched move—even though it’s hardly your fault.
The business moving company that you trust with your valuable furniture and equipment can make or break your move—literally. Business moving companies that are inexperienced in handling commercial moves often cause mishaps and delays. Especially if you are a larger company moving 15 or more employees, your office relocation will need to run like clockwork if it’s going to get done on time and without errors that can cost you productivity. Here are the top 5 things to look for in a Business Moving Company:
1. References. It goes without saying that good references are important, but what also matters is having the right references. After all, glowing feedback from residential moves doesn’t necessarily mean that a moving company is up for the job of moving your 20-person office. You’ll want to see references from past moves, especially those involving companies that are at least as large as yours. Whatever you do, don’t just pick a business moving company at random from the phone book. Make sure your business movers have been recommended by other organizations and preferably endorsed by a trusted third party.
2. Insurance. You’ll want to find out if the business moving company you select has good insurance, or whether you are required to purchase an additional policy to protect yourself against worker injury or furniture loss/damage. Some business moving companies only insure your goods for pennies to the pound, meaning that your valuable piece of furniture that is broken during the move will only be worth a couple dollars in insurance coverage. Make sure you have all the details about coverage, and be aware of all your options before you make your final business moving company selection.
3. Union affiliation. It’s critical to find out if you are required to hire union business movers or not. Ask the landlord of your new commercial office space to be absolutely certain. Typically, if the construction crew that is completing fit-out on the new space is union, you’ll have to hire union business movers in order to avoid conflict.
4. Size of the business moving company. Find out what resources the business moving company has, like how many workers, dollies, and trucks. A smaller moving company may not be able to handle a move of the size and scope that you require. Keep in mind that moving trucks fill up quickly—there is more furniture and equipment in your office than you think! If your business movers have to make too many trips back and forth, time and productivity will be lost. A professional business moving company will sometimes require very specialized equipment to move your office efficiently—like specially-designed carts for transporting computers, monitors, files and much more. Also ask the business moving company about the equipment they will use to protect your floors and walls.
5. Specialty skills. Will you require a lot of fine art to be transported? What about IT equipment? Not every business moving company is equipped to handle these items safely and efficiently, so find out what plan your business movers have in place for making sure your paintings or your servers make it safely from point A to point B. This is another key difference between a residential move and a commercial relocation: while a homeowner may have a couple of paintings and one or two computers, a business often has dozens of valuable art pieces and hundreds of computers! Make sure your business moving company is willing to take the time to package each item carefully.
What are the important considerations for selecting a business moving company?
There’s a lot you should know about before choosing a business moving company for your office relocation. See our checklist, How to Choose a Business Moving Company, for more information.
How can I best prepare so my office move goes smoothly?
Most business moving companies advise purging your files and unwanted items prior to your move; it can save you a lot of time and money. Imagine paying for a truckload of files to be transported from your old office space to the new one, only to realize later that you didn’t need any of them! Coming up with an effective packing/unpacking plan is also recommended—ask your business movers for tips, and make sure they are on board with your packing plan prior to moving day. For example, you could color-code boxes or assign each box a number that corresponds to a room in your new office space. To save on packing expenses, have each employee pack up his or her own space. Then have a team of employees on hand during the physical move to assist in getting everything put away.
What if something goes wrong during the move?
It’s not uncommon for mistakes to occur during even the most well-planned move. By discussing your concerns and expectations with your business movers ahead of time, and developing a contingency plan in the event of an accident or emergency, you should be well-prepared for a successful office relocation.
Unsure if you’ve covered the many projects and tasks involved in an office move? If you feel like you’ve forgotten anything at all, from managing your build-out to negotiating your commercial lease, our complete office moving checklist has you covered. We are happy to take the stress and confusion out of moving by providing you with the easiest-to-use office moving tools on the web!